Interlibrary Loan

Interlibrary Loan is a service of the Interlibrary Services department, (936) 294-1616,

All patrons picking up items in Interlibrary Services are required to show University ID (Bearkat OneCard).

The Interlibrary Loan system was upgraded on October 21, 2019. Please be aware that you may now login using your SHSU username and password. Please contact or 936-294-1616 with any problems.
NOTICE: Please bear with ILL staffs as they process requests for your items. Currently, many Universities and Libraries are scaling back their staff presences in anticipation of COVID-19. This is causing a delayed response time to orders and some items may be unavailable completely. We will continue to work with you to get you the research you need. Thank you!

Place an Interlibrary Loan Request Now in ILLiad


Interlibrary Loan Services for SHSU Students, Faculty, and Staff

Request to Borrow Items from Other Libraries

Newton Gresham Library patrons can use the ILLiad website to request items from other libraries. If you have never used ILLiad before, please click on the "First Time Users" link on the website and fill out the form.

Before You Request, please check our Library catalog to see if the resource you are looking for is available here in print, online, or on Reserve. Also please note that the following types of resources are usually not available through Interlibrary Loan:

  • Course-related textbooks
  • Reference books
  • Recently published or acquired books
  • Very old or rare books
  • Bound volumes of periodicals

Faculty>Direct Service for Faculty

SHSU faculty may also use the ILLiad website to request that books and articles from the Newton Gresham Library be delivered to their office on campus or by email, via the Faculty>Direct service.

Frequently Asked Questions about Interlibrary Loan

How much does it cost?

If the Newton Gresham Library does not own a book or journal article you need, Interlibrary Services will make every attempt to provide that item through another source, usually another library. Most of the time there is no charge for an interlibrary loan. However, there is a place in the ILLiad request form for you to choose a fee limit, including free, in the event that the lending source does charge a fee.

What is the procedure for requesting books or articles via Interlibrary Loan?

Through ILLiad, the Interlibrary Loan system used by Newton Gresham Library, place a request for each item that you need. If help is needed, Library personnel at Reference can assist in locating the information needed to complete a request and/or determining if the material may already be available in or accessed through the Library.

How long does it take and how will I know when the materials arrive?

Please allow 1-3 weeks for the materials to arrive. Normally, requests received from Newton Gresham Library patrons are processed within 24 hours of receipt. The time it takes for an item to arrive depends on the lending library, so it is wise to plan ahead and allow sufficient time when considering an Interlibrary Loan request. Interlibrary Services staff will send you e-mail notification when a request has arrived.

How do I pick up the requested material when it arrives?

Materials can be picked up in the Interlibrary Services Office, Room 142, which is located on the 1st floor of the Library across from Copy Services. After office hours and on weekends, see Copy Services staff (Room 141) for access to Interlibrary Loan items.

All patrons picking up items in Interlibrary Services are required to show University ID (Bearkat OneCard).

If I return an item after the due date, must I pay a late fee?

Yes, for books borrowed through Interlibrary Loan, there is a $3.00 per item per day fine for overdue books. There is a two-day grace period in which overdue books can be returned without a fine; keep reading this page for more details on how the grace period works.

The due dates for books borrowed through Interlibrary Loan books are set by the lending library and cannot be changed by Newton Gresham Library Interlibrary Services staff, so be aware of due dates and plan to return books on time! If you do need an extension of time, a renewal may be requested using your ILLiad account, keeping in mind that it is up to the lending library to grant or not.

How does the grace period on late fees work?

Here's how the grace period works. If a book is returned on

  1. Date due + 1   Grace Day
  2. Date due + 2   Grace Day
  3. Date due + 3   Fines for all three days (A+B+C) will be charged.

For example, an item due on the 10th of the month could be returned on the 11th or 12th of the month without penalty. However, if the item is returned on the 13th of the month, fines for all three days (11th, 12th, and 13th) would be assessed. Fines will then continue to accrue each day.

How can I renew a book obtained via Interlibrary Loan?

Since the lending library sets the due date, books received through Interlibrary Loan cannot be renewed without the consent of the lending library. If you need an extension, use your ILLiad account to request a renewal at least 48 hours before the due date. Generally the longest renewal time granted is for 2 weeks.

Steps to renew: Log into your ILLiad account. Go to Checked Out Items, click on the Item's Transaction Number, and then click on Renew Book (written in red at top left-hand corner of the record). You will need to follow this procedure for each item you wish to renew. You will automatically receive a two-week extension, but the due date will ultimately be up to the Lending Library. If the Lending Library replies with a different due date, we will email you with that information.

Can I add other users to my account?

Yes, you may add up to 5 authorized users to your account; for example, you may wish to add a family member, or a graduate student assistant. To do so: Log into your ILLiad account. Click on "Change User Information" under the red "Tools" header. Scroll down to the box titled "Authorized User." In the box, please enter each person's first and last name (up to 5 people), and then click "Submit Information." You may update this information whenever you wish.


Links to Other Libraries

When the Library does not own materials you want, you may choose to use them at or borrow them from another institution, using your own personal library card or a TexShare card. Here are some other southeast Texas libraries that may be close to you: