Requesting Materials: Online & Off-Campus Students

Requesting SHSU Materials
Requesting Materials Not Owned by SHSU

Requesting SHSU Materials

Books

As a valid Distance Learning Services user, you may request SHSU circulating books and have them mailed to you. To identify books and journals in the NGL collection search the library's online catalog, SamCat. Even though you are requesting items from the SHSU library, you must use ILLiad, the library's online interlibrary loan management system, to place your request.

When books are mailed to you, they are mailed at no cost, but you are responsible for returning them to NGL via insured U.S. mail or UPS (mailing labels and packing requirements will be enclosed). Please view the Newton Gresham Library's Circulation Policy for information regarding loan periods and fines. Renewals may be allowed; please contact the Circulation Department at (936) 294-1618. Books must be returned promptly or fines will be charged.

Articles

Valid Distance Learning Services users can request and receive copies of journal articles from bound volumes, microfiche or microfilm owned by NGL. Articles will be sent electronically, mailed, or faxed to the address listed on the NGL Distance Learning Services form. Even though you are requesting items from the SHSU library, you must use ILLiad, the library's online interlibrary loan management system, to place your request.

Journal articles will be sent electronically via ILLiad, the Library's interlibrary loan management system whenever possible. Copies from printed materials, fiche, and film, fifty (50) pages or less, are provided free of charge. A fee of $.20 per page is assessed for paper copies fifty-one pages or more (fee is assessed starting with page fifty-one). Fax requests add an additional $1.00 delivery fee. The articles/ photocopies become the property of the student. If available, SHSU owned materials requested Monday through Thursday are sent out within 48 hours. Requests received Friday through Sunday will be sent out by the following Tuesday. It may take 10 days or more to receive materials when they are not immediately available in the Library.

When a fee is charged, a statement of account will be sent with the library materials. Prompt payment should be sent to: Newton Gresham Library, Box 2179, Sam Houston State University, Huntsville, TX 77341-2179. Checks should be made payable to SHSU and should include Texas Driver's License number and Social Security number.

To identify articles, the library provides a variety of electronic databases; these are linked from the library's website. View a complete list by subject and title. Most of the Library's databases contain a feature that allows the user to determine the best source for full text. The best source might be: another database (links are provided), the library catalog SamCat, or Interlibrary Loan.

Requesting Materials Not Owned by SHSU

Valid users of Distance Learning Services may also request materials not owned by the Newton Gresham Library by using ILLiad , the library's online interlibrary loan management system. ILS will access an international database to locate and borrow materials for SHSU students and faculty. Please note that it may take 2-3 weeks before the requested item is received by ILS and mailed to you. Books sent to a Distance Services user's home must be returned to NGL via insured U.S. mail or UPS. Mailing labels and packing instructions will be included.

Interlibrary Services uses ILLiad, an online interlibrary loan management system; all requests for books and journal articles are submitted through the ILLiad interface. ILLiad allows the user to initiate and track their requests. First time users must first fill out a registration form using your Web browser. Registration has three purposes:

  • Entering your personal information into the ILLiad system means you will not have to supply the information again when making future requests.
  • Having your e-mail and regular mail addresses on file with Interlibrary Loan enables us to notify you promptly and deliver materials accurately when your request arrives in the library.
  • By specifying a Username and Password of your choosing, you will have secure access to information about your requests. You will also be able to review the list of items you have requested in the past.

Books must be returned promptly or fines will be charged. Photocopies are yours to keep.