Government Documents

The Government Documents Department of the Newton Gresham Library provides users with free unrestricted access to documents and other materials published by both the United States federal government and the Texas State government.

General Information

 

Location and Hours

The Government Documents Department is located on the east side of the first floor (Room 105) of the Newton Gresham Library.

Government publications are accessible to the public during the hours the Newton Gresham Library is open.

Staff is available to assist users locate material in Government Documents during these hours (weekend hours may vary slightly–please call in advance); when the room is closed, assistance is available at the library's Reference Desk on the second floor.

Sunday
Closed
Monday
7:30 AM—9:00 PM
Tuesday
7:30 AM—5:00 PM
Wednesday
7:30 AM—9:00 PM
Thursday
7:30 AM—5:00 PM
Friday
7:30 AM—5:00 PM
Saturday
Closed

 

Staff

Name
Position
Extension
E-mail
Tami Melancon Government Documents Librarian 3574 tlm067@shsu.edu
Lisa G. Neely Library Associate 1738 lib_lgn@shsu.edu
Student Assistant
Mary Beth McDaniel Student Assistant

 

Online Resource Links

United States

Depository Library logo

State of Texas

Texas State Publications logo

International

 

Borrowing Materials

Federal and state publications—with some exceptions listed below—may be checked out by Sam Houston State faculty, staff, and students (including distance education students), as well as by TexShare and courtesy card holders, for the loan periods appropriate to their classifications. Documents are subject to the same circulation policies as other library materials.

Non-circulating publications include, but are not limited to, the following:

  • Document Reference or Building Use Only status;
  • non-print formats (microfiche, CD-ROMs, DVDs, and videos);
  • periodicals (bound volumes and single issues);
  • maps and posters in the sheet map cases;
  • Code of Federal Regulations;
  • Congressional Record;
  • Federal Register;
  • House and Senate Journals (federal and state);
  • Internal Revenue Service tax preparation materials;
  • U.S. Census Bureau publications;
  • U.S. Congressional Serial Set and American State Papers.

Copies of print and microfiche documents can be made in Copy Services (Room 141); copies of CDs and DVDs can be made in Government Documents by patrons supplying their own blank discs.

 

Document Collections

The Newton Gresham Library has participated in the Federal Depository Library Program (FDLP) since 1949.  The library participated in the Texas State Publications Depository Program from its inception in 1963 until it curtailed operations in 2011. Federal publications are classified and arranged with SuDoc numbers according to the Superintendent of Documents Classification System. The library selects the types of federal publications it wishes to receive from the List of Classes of United States Government Publications Available for Selection by Depository Libraries. These selections are made in accordance with the Newton Gresham Library Collection Development Policy: Government Documents.

 

All Federal and Texas State documents are listed in the library's online public access catalog (SamCat) from 1995 to current, including both publications in tangible format (e.g., print, microfiche, CD-ROM, DVD, video, sheet map, etc.) and publications where access is provided electronically (clicking on a URL button will either display the document itself or the web page on which it resides). To locate uncataloged pre-1995 documents owed by the library, users will need to use the old style card catalog in the documents department (the library has an ongoing project to enter pre-1995 documents into SamCat). Selected documents (both monographs and periodicals) are cataloged for the library's Main, Reference, and Special collections using Library of Congress call numbers.

 

The principal index to federal documents has traditionally been the Monthly Catalog of United States Government Publications (1895-2004). It is has now been replaced by the more comprehensive Catalog of U.S. Government Publications, which will eventually contain records for all unclassified federal documents in all formats from the late 18th-century to current. Until that project is complete, a variety of print and online bibliographic resources listing earlier documents are available for author, title, and subject searching (see Locating Pre-1976 United States Federal Documents for a guide to these sources in the Newton Gresham Library). In addition, the OCLC WorldCat database contains records for older documents held by around 70,000 libraries worldwide (access is provided through the library's Databases web page and is restricted to those affiliated with Sam Houston State University).

 

Texas State documents are classified and arranged by TxDoc numbers according to the Texas Documents Classification Scheme. The principal bibliographic resource for these documents was the monthly index Texas State Publications (February 1989–December 2010), previously published under the title Texas State Documents (January 1968–January 1989). Other resources include the aforementioned OCLC WorldCat and The Library Catalog of Texas State Agencies.

 

Citing Government Documents

A guide to citing government documents using the Chicago Manual of Style (courtesy of Bowdoin College) can be accessed here.

 

Depository Library logo

Newton Gresham Library participates in the Federal Depository Library Program.

Federal Depository Library logo

Sam Houston State Logo

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